Administrative Assistant - Sanitation .:*Starting Salary $17.87*:.

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Essential Job Functions

1.  Responsible for assisting with the coordination of the daily operations in the Sanitation Department.

1. Assists the Refuse Collection and Disposal Supervisor in assigning drivers and workers to routes as needed.
2. Maintains time and attendance reports for the department.
3. Responsible for entering time and attendance into timekeeping software for the department.
4. Responsible for the preparation of the daily report and annual report for the County Engineer.
5. Responsible for the preparation of the monthly report for the Commission.
6. Maintains records of collections and prepares reports as needed.
7. Maintains information regarding tons of waste collected.
8. Maintains other miscellaneous records, such as driver sheets.
9. Responsible for updating and maintaining various lists for the sanitation department such as the vacant list and E-911 list.
10. Responsible for various account duties to include updating accounts, correcting accounts, and setting up new accounts.
11. Coordinates with the billing office to ensure that account information is consistent and up to date.
12. Responsible for the preparation and mail out of various information to new and existing customers.
13. Responsible for various office duties such as filing, faxing, and copying
14. Assists in all legal correspondence for sanitation department including push letters, criminal intent letters.
15. Assists in the reporting of software problems

        B. Responsible for assisting with the coordination of the daily operations in the Road and Bridge Department.

1. Assists with time and attendance reports for the department.
2. Assists with various office duties such as filing, scanning, and copying
3. Responsible for assisting with mailing out interview candidates post cards
4. Responsible for assisting with input of  citizen, commissioners and town work order request in CIMS
5. Assists Road and Bridge in all aspects of CIMS (work orders, time, billing, project costs, daily sheets)
6. Assists with file maintenance for the department, including purging, replacing and updating files.
7. May serve as back up to the Road and Bridge Secretary in his/her absence as needed
8. Assists with annual performance review report
9. Assists with bi-weekly attendance report

C. Maintain effective relationships with the public, elected officials and co-workers.

1. Responsible for assisting the public with complaints and questions.
2. Informs the public of changes in regulations and procedures.
3. Answer questions for Commissioners and officials from other municipalities.
4. Assist other areas in the Road and Bridge Department as needed.

Knowledge, Skills, and Abilities

1. Knowledge of modern office practices, procedures, systems, and equipment including computers and software.
2. Knowledge of report preparation and maintenance.
3. Knowledge of general departmental operations and organization.
4. Knowledge of business English, spelling, and departmental terminology.
5. Knowledge of personnel policies and procedures.
6. Ability to handle complaints and provide information in a courteous manner.
7. Ability to use a computer to store, retrieve and compile data, prepare reports and correspondence.
8. Ability to operate office equipment such as a computer, calculator, copy machine, fax, and telephone system.
9. Ability to establish and maintain effective working relationships with officials, other employees, and the general public.
10. Ability to analyze problems and determining proper solutions or make appropriate recommendations.
11. Ability to communicate effectively both verbally and in writing.

Minimum Qualifications

High School diploma or GED equivalency plus one year of clerical experience.

Job Description

• Job Type: Full-Time
• Department: Sanitation
• Posted: 7/30/24
• Expires: 8/8/24

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