Houston County Commission's Establishment Of A Precondition For Nongovernmental Entities, Agencies or Organizations To Receive Funding From The Commission
DATE APPROVED: 4-28-03
MINUTE BOOK: 34 PAGE 161
DATE AMENDED: 2-14-05
MINUTE BOOK: 35 PAGE 129
DATE AMENDED: 7-28-08
MINUTE BOOK: 36 PAGE 207
PURPOSE: To provide controls in order to assure that all funding for non-governmental agencies is being used for lawfully authorized purposes.
PROCEDURE: In accordance with the law, it is the desire of the Houston County Commission to ensure that all funding provided any non-governmental entity, agency or organization is used for lawfully authorized purposes. Therefore, the following preconditions exist for nongovernmental entities receiving funding authorized by the Houston County Commission:
- That as a precondition to the provision of funding to any nongovernmental entity, agency or organization by the Commission, said entity, agency or organization shall provide to the Commission on an annual basis a copy of, as is satisfactory to the Commission, either an audit of the finances or other verifiable means and methods of account for the use of funds provided by the Commission for each preceding year. Said audit or other proof satisfactory to the Commission shall be presented to the Commission on or before June 30 of each calendar year. The audit or other proof required by and satisfactory to the Commission shall be the most recent date available to the entity, agency or organization as of June 30 of each calendar year.
- Any Director, Board Member or other Official of any other nongovernmental entity, agency or organization that receives funding from the Houston County Commission, who becomes aware of or has knowledge that the improper use of public funds has occurred within their entity shall report that knowledge or concern to the County Commission immediately. The Commission will take such action as the situation warrants to protect the lawful use of public funds. Failure to timely report may result in the immediate termination of appropriate funds in the current year and denial of request for funding in future years.